Thursday, January 29, 2009

Skype and Outlook in Synchronization

Skylook has some slick synchronization tools to pull Skype contacts into Outlook and to roam through Outlook contacts to find Skype users. At times, Skylook walks you through individual connections, as it does when you create a new appointment. Veteran Outlook users make (and have made) hundreds of appointments in Outlook. When you add Skylook to Outlook, the appointment screen takes on a new Skylook toolbar, on which you can conveniently make calls on the spot and then schedule your Outlook appointments all from a single window.
Before you can initiate a Skype call within Outlook, you must synchronize your Outlook contacts with your Skype contacts. Follow these steps to synchronize contacts manually:

1. Find the small, triangular notch to the right of the orange Skylook Tools icon on the Skylook toolbar.

When you click this “notch,” the Skylook Options and Other Functions menu appears.
2. Select SkySync (Synchronize/Import Contacts) to open the SkySync Wizard. The SkySync Wizard opens a SkySync Summary window.

3. Select Review Matches and/or Link Contacts Manually. You also have the choice to let SkySync search the entire global Skype network to find matches between your Skype contacts and Outlook contacts. It takes a few minutes to perform this search.

4. SkySync Wizard asks whether you want to update Outlook contact information from Skype profiles. Click Yes; then click Next. Skype profiles sometimes have extra contact information such as phone numbers that can be added to an Outlook account.

5. Select an Outlook Contact from the list that the SkySync Wizard generates.
The Review SkySync Recommendations window offers several choices:
  • Link: Connects a particular Skype contact with the Outlook contact selected.
  • Unlink: Severs Skype from the selected contact.
  • View Diffs (differences): Lets you see the profile details of each account.
  • Update: Updates your Outlook account with the latest profile details.
  • Don’t Update: Leaves each profile unchanged. Sometimes Skype profiles are deliberately different from Outlook profiles. One may be business related; the other may be personal.

6. Click Link. When you click the Link button, a window opens and the SkySync Wizard asks you to enter the Skype User ID (Skype refers to this as your Skype Name; Skylook calls it your Skype User ID) of your Outlook contact in the box. If you don’t know the ID, Skylook searches for it when you click Next.

7. Select a name from your list of Skype Contacts generated by SkySync.

8. If you still don’t see your Skype contact, click Next.
A search screen opens. You can add some search details, including:
  • Full Name
  • Email Address: Skype Profiles never reveal email addresses, but you can still search for a contact if you already know the email address and it is included in your friend’s Skype profile.
  • Skype User ID: You can enter a portion of the Skype User ID if you don’t remember the entire name.
Click Next and select the Skype User ID from the list the SkySync Wizard generates.

9. Click Finish. Your Outlook contact is in sync with Skype.

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